Privacy Policy

Effective Date: March 17, 2025

1. Introduction

Valor Medical Group ("we," "our," or "us") is committed to protecting your privacy and ensuring compliance with the Health Insurance Portability and Accountability Act (HIPAA), as well as applicable privacy laws in Tennessee and West Virginia. This policy outlines how we collect, use, and safeguard your information, encompassing medical services, training programs, and affiliate partnerships.

2. Affiliations and Authorized Training Centers

We are proud to partner with esteemed organizations, including:

  • NAEMT Authorized Training Center: Providing nationally accredited medical training and certification programs.

  • Extreme Fighting Alliance: Delivering event medicine services to ensure the safety and medical readiness of fighters, staff, and attendees.

These partnerships align with our mission to offer high-quality healthcare, training, and emergency medical support.

3. Information We Collect

We may collect the following types of information:

  • Protected Health Information (PHI): Medical records, treatment history, and other health-related details provided for medical services.

  • Personal Information: Name, contact details, payment information, and credentials for training programs.

  • Event Medicine Data: Medical evaluations, emergency response reports, and incident records for on-site event medical services.

  • Technical Information: IP address, device details, and browsing activity when interacting with our website or training portals.

4. How We Use Your Information

We utilize your information to:

  • Provide medical services for patients, athletes, and event personnel.

  • Administer training and certification programs in partnership with NAEMT and other organizations.

  • Support event medicine operations at Extreme Fighting Alliance and other venues.

  • Schedule and confirm appointments.

  • Process payments and insurance claims.

  • Comply with legal and regulatory obligations.

5. Information Sharing and Disclosure

We do not sell or share your information with third parties, except in the following circumstances:

  • With your authorization (e.g., certification bodies, employer verification, referrals).

  • As required by law (e.g., public health reporting, legal investigations).

  • With affiliate organizations to facilitate training certifications or event-related medical reporting, under HIPAA-compliant agreements..

  • With third-party service providers including those supporting our Electronic Medical Records (EMR) system, Atlas Med, and training platforms. These providers operate under strict confidentiality and security requirements.

6. HIPAA Compliance and Data Security

Valor Medical Group uses Atlas Med as our HIPAA-compliant EMR system. We safeguard your data through:

  • Data Encryption: For storage and transmission.

  • Access Controls: Role-based user access for authorized personnel only.

  • Secure Communication: Encrypted email and portal access for sensitive data.

Your rights under HIPAA include:

  • Requesting access to your records.

  • Asking for corrections or updates.

  • Limiting specific uses or disclosures of your PHI.

  • Filing a complaint if you believe your rights have been violated.

To exercise any of these rights, contact us using the details below.

7. Jurisdiction and Legal Compliance

Valor Medical Group operates in Tennessee and West Virginia and complies with all state-specific privacy laws, in addition to federal HIPAA regulations.

8. Contact Us

For privacy concerns, training verification, or event medicine inquiries, please contact:

  • Email: bwilkinson@valormedgroup.com

  • Phone: (615) 864-0006